SERVICES

Four critical services to get you to zero.

 

Email Management

For a C-Suite executive, email is the foundation of external professional relationships: customers, suppliers, outside professionals, contractors, etc. Studies have shown that email volume is increasing at a rate of 7% per year which means that by 2021 it is estimated that executives will be spending up to 3 days a week managing email alone. Get ahead of the game and have your email professionally curated and managed.

Inboxzero will:

  • Clean up and archive your email accounts, inboxes and folders.

  • Develop a new system for your inbox and folders taking into account how you view, process and file emails.

  • Control what arrives in your inbox with custom rules.

  • Integrate your chat and social media notifications with your email accounts.

  • Adopt a structured methodology on hourly/daily/weekly email management.

Inboxzero will help you streamline your communications so you can focus on what’s important before it becomes urgent.

“That zero? It’s not how many messages are in your inbox–it’s how much of your own brain is in that inbox. Especially when you don’t want it to be. That’s it.” – Merlin Mann
 

Task Management

Drop the concept of a To-Do list. Think in terms of a Next Action List. Defining what ‘real’ looks like on the most basic level and then organizing placeholders or reminders that you can trust will step up your productivity and create a more relaxed environment for you and your colleagues. David Allen’s Getting Things Done is the reference tool for managing tasks and work flow and is the basis for our task management systems.

Inboxzero will:

  • Review your current to-do list (tools and processes).

  • Coach you on working with a Next Action List.

  • Integrate your new task management system with your inbox and calendar.

  • Make suggestions for high-tech and low-tech tools.

“When a culture adopts ‘What’s the Next Action?’ as a standard operating query, there’s an automatic increase in energy, productivity, clarity and focus."
– David Allen
 

Calendar Management

Your calendar is NOT a task management system.

There is no clearer indicator of exactly what your priorities are than your calendar. You spend time on things that are important and valuable to you.

No one can find more time in a day but inboxzero will help you find room in your day for what is important to you, your work and your personal life.

 

Your calendar is a valuable tool that should work in harmony with your inbox and your task management system to give you maximum efficiency.

Inboxzero will:

  • Review the current status of your calendar with you.

  • Resolve current scheduling issues and streamline your availability.

  • Implement ‘me’ time, deep-dive time, and buffers.

  • Show you which meetings should be accepted and which meetings should be delegated.

  • Set up recurring meetings, allowing you and the attendees to plan for the meetings in advance.

“Most of the stress people experience comes from inappropriately managed commitments they make or accept.”
― David Allen
 

GTD Office/Mind Sweep

The gathering of physical and mental ‘stuff’ or incompletes.

A focused mind starts with an organized environment. Your environment is both digital and physical, and should complement each other to create the most optimal and sustainable office ecosystem.

Inboxzero will:

  • Help you understand how your physical space impacts your productivity.

  • Create and adopt best practices to maintain focus and sanity, in your office space.

  • Develop physical systems for getting the most meaningful tasks done with less effort and stress.

Start with a clean slate. A new reference point for being on top of your work and your world.

“There is usually an inverse relationship between how much something is on your mind and how much it’s getting done.” 
― David Allen

CONTACT US

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carole.macdonald@inboxzero.ca

(438) 499-7535 
2689 Rue de Coleraine
Montréal, Québec H3K 1S6